Jim Rohn said, “Either you run the day or the day runs you.” Being the head of an organization, it’s important for you to make the most of your time. Here are some important time management tips to help you make good use of your time:
Brian Tracy said, “Plan your work, and work your plan.” It’s best to take some time out during the weekends and plan for the week ahead. Making a ‘To-do’ list each day can keep you on track and can help in using your time more effectively.
Focus on the activities that require your expertise. Delegate the rest to others. Focusing your energy into a minimal area of expertise can boost your productivity. It’s also important that you hire really smart, talented and committed people who can manage areas where you are weaker in.
When you follow a routine and stick to a disciplined schedule, you will not waste time wondering, ‘what should I do next?’ This way, you can keep checks every one-hour to ensure that you are not off track. When you allot an amount of time for each task, it will help you focus and meet deadlines effectively.
Even with regard to meetings and conferences, set a time and ensure that you start and end on schedule. Respecting other people’s time is equally important.
Be focused on one task at a time
Being labeled as a “multi-tasker” may sound great but the truth is that multitasking has been proven to reduce the quality of work and productivity. As a matter of fact, it’s better to put all your best efforts on a particular task and bring it out with assured quality than to pull up multiple tasks and get average results.
Working more will not increase your productivity – take a break
If you really want to be productive, you must learn to take a break. Most successful CEOs confess that they never work during weekends and that sets them up to face the new week ahead. Studies show that productivity decreases drastically if you work beyond 50 hours a week. It also mentions that the people who work 7o hours a week produce the same result as those who work 55 hours a week.
That’s why it’s important to take a break, rejuvenate and keep yourself ready for the challenges of the coming week.
Don’t involve yourself in everything
Being the boss means you are responsible for the overall management of your business. However, you must not allow yourself to micro-manage. Micro management is bad for time management. Let emails, calls and appointments be filtered so that you deal only with the most important ones.
Know where to draw the line when it comes to meetings and conferences. You don’t have to attend them unless it’s absolutely necessary. You could send a representative on your behalf instead.
Take time to think
It’s good that you take some time out to think, brainstorm and come out with creative ideas for the company. When you do that, you will be able to have an effective time management policy at work. This will also let you know how to respond on time for any event. Thinking and planning ahead will help lead a structured and hassle-free day.
Clear your desk
A clean desk eliminates clutter. Keep your desk clean and arrange your papers in an easy to identify manner. Place a clock on your desk to keep track of time. Carefully choose the décor in your office to maintain an ambiance that motivates you to be more productive.
Everyone has the same amount of time everyday, the challenge is to get more done in less time.